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Comtroller, Full-Time
Shorefront YM-YWHA of Brighton Manhattan Beach
3300 Coney Island Ave
Brooklyn, NY 11235

Principal Responsibilities:

PRIMARY FUNCTION

Reporting to the Executive Director, the Comptroller will be responsible for oversight of all finance, accounting & reporting activities, & lead the day-to-day financial operations of a budget of over $9M. The Comptroller oversees the day-to-day operations of the Finance Department & is responsible for maintaining internal financial controls & implementation of accounting policies & procedures in compliance with GAAP, legal & statutory requirements. The Comptroller will work closely with program leaders & their staff, not only to educate them regarding finance & accounting procedures but to explore how the finance function can support program operations. This position will provide day-to-day financial oversight of SFY's operating budgets & its extensive grant funding (largely governmental).

Areas of responsibility and oversight include accounting, budgeting, government, foundation and philanthropic grants & contract management, cash management, payroll & employee benefits, annual audit, monthly financial statements, banking relations, investments, & maintenance of financial information systems and preparation of regular reports to the executive director, department managers and the board.

The Comptroller will be solutions focused, customer-oriented, responsive to internal & external changes, to best support the organization's operation and strategic direction. The Comptroller will work closely with the Executive Director, the SFY senior management team & several board members.This position supervises a payroll manager, an accounts receivable & data manager, a grant accountant, & a part time bookkeeper/accounting assistant.

KEY AREAS OF RESPONSIBILITY

Finance:

Responsible for directing day-to-day accounting functions, maintaining the accuracy of financial records & the timely recording of all financial transactions, including payroll, disbursements, contract reporting/billing, pledges, cash receipts, inventory, & necessary accruals & adjusting journal entries.

Maintain all records in compliance to GAAP, organization's accounting principles, policies & procedures, internal financial controls & initiatives.

Ensure proper allocation of shared costs, review & improve methodology on a regular basis

Oversee all program & grants accounting (including a large number of government contracts) to ensure that expenditures are consistently aligned with grant & program budgets throughout the grant/contract period

Administer government contracts with the NYC agencies, New York State agencies , Federal & other public funding entities

Maintain chart of accounts, orderly electronic accounting & compliant document retention system

Develop, analyze, & make recommendations relating to accounting & financial systems to ensure effective & efficient financial operations; maximizing usage of systems (Sage MIP/Abila, PayPro, Links Modular Solution)

HR/Payroll:

Perform a review & approval of semi-monthly payroll data changes to ensure accuracy before final processing of payroll.

Supervise the monitoring & remittance of employee benefits, including filing annual Form 5500 & administering vacation & other paid time-off policies

Assure accurate document filing with all government entities

Audit & Risk Management:

Manage & coordinate the provision of work papers & information requested by independent external auditors to perform the annual audits

Maintain internal controls including that of inventory, procurement, payroll, receipts, disbursements & other processes

Monitor relevant open regulatory issues that might impact our organization

Perform internal audits & assess effectiveness of internal controls

Coordinate annual financial audit including Single Audit & provide auditors with necessary information for completion of Form 990, OMB circulars, & NYS CHAR500. Provide necessary information for the completion of state charity registrations & any other tax returns needed

Budget, Planning, Reporting:

Prepare annual budget with help of program directors & executive director & monitor actual activity of progress compared to budget

Conduct monthly review & oversee reconciliation of general ledger accounts, including detailed analyses of balance sheet, revenue & expense accounts to ensure accurate & timely reporting.

Oversee grant & contract reporting: Maintain reporting calendar & ensure that local, state & federal government reports & tax filings are reviewed & dates are met by the accounting team

Analyze financial data & present financial reports in an accurate & timely manner, clearly communicate monthly & annual financial statements; monitor progress & changes & keep Executive Director abreast of the financial status & cash flow projections

Perform trend analysis

Oversee cash flow reporting, forecasting & development & cash management solutions

Strategy/Leadership:

Provide leadership for high performance, morale & excellent customer/client service

Maintain open lines of communication; keep Executive Director informed of all accounting issues

Help to develop or identify training programs to maximize & reach individual/departmental goals

Supervise the personnel & functions of the accounting team, including the annual goal-setting & performance management processes & systems

Maintain accounting policies & procedures document & develop the means to ensure compliance

Develop & maintain dashboard of key performance indicators of accounting team

Minimum Qualifications:


How to Apply: Send Resume and Cover Letter to SFYcomptroller@gmail.com

Agency Information:

The Shorefront YM-YWHA of Brighton-Manhattan Beach, Inc. (SFY) builds community, strengthens families & empowers individuals to achieve their potentials & enhance their quality their lives. Our programs & services reflect the richness of the Shorefront YM-YWHA's Community Center & Settlement House traditions. We reach out to & serve people of all backgrounds & abilities throughout their life spans.

We provide a wide range of exemplary educational, recreational, preventive & rehabilitative health, vocational, cultural, citizenship, Jewish identity-building & human service programs to meet the evolving strengths, needs & interests of the rich mosaic of people in southern Brooklyn.

The Shorefront YM-YWHA maximizes the impact of its resources & expertise by forming partnerships & alliances with other organizations, government agencies & philanthropic institutions that share our commitments & values.