Location and Job Title:

Human Resources Assistant / Administrative Assistant
Kings Bay YM-YWHA INC.
3495 Nostrand Ave
Brooklyn, NY 11229

Principal Responsibilities:

Kings Bay Y/JCC Brooklyn is more than just a community space--it's a dynamic hub of connection, empowerment, and inspiration. As a Jewish Community Center with and without walls, we embrace individuals from all religious, racial, and ethnic backgrounds, fostering a warm and inclusive environment where everyone feels welcome.

As a Human Resources Assistant / Administrative Assistant, you will play a key role in supporting the HR team and ensuring the department's daily operations run smoothly. You will maintain and organize important employee documents and records, handling sensitive information with care and making sure all paperwork is accurate and up to date to meet compliance standards. In this role, you also serve as a friendly and professional point of contact for employees, answering questions or directing requests, while taking care of general administrative duties such as managing emails, answering phone calls, scheduling meetings, and keeping the HR office organized. You will additionally assist with the hiring process by posting job openings, tracking applicant submissions, and supporting the logistical needs of the recruitment cycle. Once new employees are hired, you help coordinate their onboarding by preparing orientation materials and ensuring all initial paperwork is completed so they can smoothly integrate into the team. Overall, this is a hands-on position with training and support provided, making it an ideal opportunity for someone eager to learn and grow in the HR field

Minimum Qualifications:

Job Responsibilities:

• Guide new hires through the onboarding process by collecting required documents, checking for completeness, and ensuring paperwork is submitted accurately by each employee's deadline
• Maintain confidentiality and ensure HR files are updated and audit-ready
• Assist in preparing HR reports or summaries for leadership (e.g., hiring status, onboarding progress, employee rosters)
• Respond to employee questions related to HR processes (e.g., onboarding steps, employment documents, setting up direct deposit, basic policy clarification)
• Help maintain compliance by tracking staff documentation (e.g., work permits, medicals, clearances) and flagging incomplete files
• Assist with the full lifecycle of hiring, including job postings, candidate screening, and onboarding

Qualifications

• High school diploma or equivalent (required)
• Associate or Bachelor's degree (preferred)
• 1+ year of administrative support experience, ideally with exposure to HR functions (preferred)
• Familiarity with HR procedures, onboarding processes, and confidentiality standards (strongly preferred)
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
• Comfort learning HR software systems (ADP)--training provided
• Experience with office equipment (printers, scanners)

Skills

• Strong written and verbal communication
• Excellent organizational and time management skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Discretion in handling sensitive employee information
• Willingness to learn and take initiative
• Ability to work independently and collaboratively

Job Benefits (for Full-time employees only)

• Health and vision coverage & dental coverage optional
• Pension Benefit plan, after one year, with agency contribution
• Life insurance
• Generous Paid time off (PTO)
• Paid federal and additional holidays
• Employee program discounts

Schedule

• Part-time 20-30 hours/week, and/or
• Full-Time, Monday through Friday 9 AM - 5 PM

Salary:

$35,000 - $45,000

Agency Information:

Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn.

From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission.