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Executive Administrator Coordinator
Sandra and Leon Levine Jewish Community Center
5007 Providence Rd
Charlotte, NC 28226

Principal Responsibilities:

The Executive Administrative Coordinator must:

Serve as a key support role, demonstrating skills in leadership, to provide effective management of the office of the CEO. Possess knowledge of, or willingness to learn, Judaic culture and traditions including, but not limited to, Jewish holidays, rituals and customs; along with the ability to articulate the influences of Judaic culture on our programs to members and staff.

Be sensitive to cultural differences, demonstrate flexibility and enthusiasm in work style, create a positive and harmonious workplace, effectively manage time and responsibilities and understand individual leadership styles and their influence on the well-being of the department staff. Must be able to multi-task and possess strong abilities in conflict resolution and management of challenging personalities

This individual must also be timely, specific & clear with expectations, and hold one-self and others accountable. These qualities are expectations of the position and help the Levine JCC to maintain integrity and build a cohesive team.

Minimum Qualifications:

Support Chief Executive (CEO), Chief Operations Officer (COO), Chief Impact Officer, Chief Marketing Officer, and the Chief Financial Officer.

Executive level administrative support for the CEO and Executive team, including, but not limited to, phone calls, emails, written correspondence and other communication, donor relations and interaction, calendar and appointment management, travel arrangements, purchase orders, and assistance with meetings and presentations.
Serve as liaison between CEO and C-Suite executives, key internal and external partners, clients, institutions, and other stakeholders; providing exceptional communication and customer service.
Administrative support for LJCC Board and Committees, including scheduling meetings, reserving rooms, recording and uploading minutes, preparing meeting materials, meeting setup and break-down.
Work with program staff and facilities to manage external programs.
Oversee, maintain, and become proficient in data entry, organization and functionality of the agency's databases, which include, but are not limited to CampMinder, Accrisoft/Freedom, and Abila.
Complete invoicing, expense reports, reimbursements and travel arrangements.
Providing occasional event and program support.
Perform other duties as assigned.

Coordinating LJCC staff meetings, including scheduling, reserving rooms, preparing agendas and recording minutes.
Overseeing LJCC's physical space, storage and office equipment to maintain an organized, clean and well-functioning office environment. This also includes performing general office assistance and administration duties.
Monitoring office supply inventory and ordering supplies as needed

Liaison to Board of Directors

Oversee board and committee calendars, plan and execute meeting and retreat logistics, manage board communications
Record minutes during meetings and distribute them to board members post-meeting
Event plan retreats and dinners

Operations Support

SKILLS AND QUALITIFICATIONS

Bachelor's Degree preferred but not required.

Excellent time management skills with a proven ability to prioritize multiple demands and meet deadlines.

Outstanding verbal, written and interpersonal communication skills.

Experienced in dealing with senior management as well as team members at all levels.

Well-organized with a customer-oriented approach.

Ability and willingness to learn new tasks and embrace challenges as opportunities.

Advanced computer skills, including proficiency with Microsoft Office Applications and an aptitude for learning new software and systems.

CPR/AED/First Aid Certified within 6 months of being hired.

Must also have the ability to maintain a flexible working schedule.

Oversee board and committee calendars, plan and execute meeting and retreat logistics, manage board communications
Record minutes during meetings and distribute them to board members post-meeting
Event plan retreats and dinners

REQUIRED WORK EXPERIENCE:

1-2 years relevant administrative experience working with senior management

JOB RELATED REQUIREMENTS:

This position requires weekday office hours plus occasional weekends or evenings

This position is based in the greater Charlotte area.

This position is not hybrid and requires employee to be on site.

The hours will vary between 30-40 weekly.

Salary:

$45,000 - $55,000

Agency Information:

The Levine Jewish Community Center is a family-oriented vibrant facility where you can feel a sense of community and belonging. We are a diverse, multi-cultural community center, open to everyone of all faiths. Whether you are interested in our state-of-the-art fitness center, sports programs for youths and adults or the arts - you will find a home here.