Location and Job Title:

Human Resources Manager
Mandel JCC of the Palm Beaches
5221 Hood Road
Palm Beach Gardens, FL 33418

Principal Responsibilities:

The Human Resources Manager will work closely with the Chief Operating Officer to continue to create an environment that attracts, develops, retains, and engages talent to our agency. This person will serve as a leader to the JCC by guiding and managing the overall provision of Human Resources services, policies and programs for the entire organization including but not limited to recruiting and staffing; employment and compliance to regulatory concerns; employee orientation and development; policy development and documentation; employee relations; compensation and benefits administration; employee safety, welfare, wellness and health and employee services and counseling.

The ideal candidate has a natural ability to roll with the punches while being flexible. If you are someone with experience executing the transactional core HR processes and want to do that plus be able to strategize, build and manage systems and processes for a non-profit organization that cares about its employees and the community, this may be the perfect opportunity for you.

WHAT YOU'LL DO

• Lead and administer day-to-day people-related operations including salary administration, staffing/ recruitment, employment, terminations, benefits administration, classification and job evaluation, procedure development and other related duties.
• Manage employee lifecycle milestones and processes, such as, but not limited to onboarding, annual reviews, training and development and offboarding.
• Serve as the primary liaison to payroll in ensuring that all employee transactions are prepared accurately and efficiently.
• Advise and consult with Directors and supervisors on day-to-day administrative issues, concerning employees, employment programs, and any issues or actions that affect the achievement of goals and objectives.
• Serve as point person in employee relations matters: coaching managers in providing feedback, conflict management, handling investigations in an unbiased, professional manner.
• Analyze data and reports concerning all aspects of the employment function to identify and determine causes of people-related problems and develop and make recommendations for improvement of employment policies, processes, and practices.

Recruitment and Onboarding

• Plan and direct, in collaboration with Directors, activities, such as developing sources of qualified applicants, developing and modifying selection criteria, job descriptions and recruitment processes. Develop and place recruitment ads, review resumes, actively participate in the final selection of candidates.
• Conduct new employee orientation, ensure appropriate new hire paperwork is completed in a timely and efficient manner, coordinate timing with Payroll and supervisor to ensure appropriate payroll processing.
• Ensure required background checks and other pre-employment screening are complete in a timely manner.
• Conduct exit interviews and retain employment records as prescribed by law.
• Respond to requests for employment verification.

HRIS

• Manage the configuration, maintenance and tracking of HRIS system to include recruitment, onboarding, employee lifecycle changes, wage/salary changes, offboarding, benefits and employee record updates as needed.
• Ensure employee employment files are complete and information is kept confidential, responsible for regular internal HR compliance audits.

Payroll and Benefits

• Work closely with accounting on semi-monthly payroll - this includes ensuring accuracy and timeliness of payment.
• Responsible for all aspects of benefits and 401(k) administration, including but not limited to: enrollments and terminations, calculations, ensuring accuracy in payroll, answering inquiries from staff, communicating with vendors, auditing information for accuracy, ensuring invoices are accurate and paid on time, and recordkeeping.
• Ensure adherence of benefits policies related to short and long-term leave, PTO, FMLA, etc. Ensure proper documentation related to LOA is received, recorded, and communicated to employees and management. Coach and educate management on absence policies, practices, and processes to create best in class processes.

Policies and Procedures

• Develop and maintain human resources system and programs to meet legal requirements, information management and changing organizational needs. Implement new programs, including providing appropriate training. Regularly monitor and review effectiveness of existing programs.
• Interpret rules, policies and procedures to supervisors and employees, and provide guidance and technical assistance in terms of conflict resolution and employee issues.
• Publish, maintain, and modify employee manual and forms, and inform employees of changes.
• Participate in projects and researching human resources best practices in policies and procedures. Maintain current knowledge of trends and developments in labor and human resources regulatory practices and facilitate application of such to organization's personnel policy and procedures as appropriate.

Compliance

• Maintain company compliance with state and federal employment law including the filing of the EEO-1, required postings, and implements and tracks the yearly trainings on OSHA, Workplace Safety, Compliance, Harassment and Confidentiality.
• Manage Workers' Compensation program and submission process.
• Participate in yearly audits for 401(k) and workers compensation.
• Responsible for handling Unemployment Claims - this includes fact-checking claims and providing documentation to support or deny claim.

Other

• Support CEO/COO in terms of administrative work and other special project work as needed including leadership development or other staff development activities.
• Investigate discrimination, harassment, unemployment and other related claims, and report finding and recommended courses of action to the CEO/COO. Monitor implementation of approved actions following such investigations.
• Maintain all employee records and ensures confidentiality, consistency, and continuity of recordkeeping.
• Maintain strict confidentiality of all information handled.
• Stay current on emerging professional information, including annual attendance of human resources law update and related educational seminars, and incorporates into human resources duties as applicable and on an ongoing basis.
• Comply with all agency policies and procedures.
• Work with other staff members to form a positive, supportive team atmosphere.
• Must work the days and hours, to perform all assigned responsibilities and tasks, and be punctual and timely in meeting all performance requirements, including but not limited to, attendance standards and work deadlines.
• Must maintain courteous, professional, and effective working relationships with all internal and external contacts of the organization.
• Assist the CEO/COO with special projects, assignments and any additional duties as deemed appropriate or as needed.

Minimum Qualifications:

QUALIFICATIONS, SKILLS, AND EXPERIENCE

• Minimum of three years' experience in Human Resources or a related field
• Experience with HRMS and/or HRIS software (Paycom a plus)
• Experience in benefits administration
• Non-profit experience is a plus!
• Excellent attention to detail, can maintain large amounts of data
• Problem solving and decision-making skills
• Can handle multiple projects simultaneously and prioritize accordingly
• General knowledge of employment laws and practices
• Record of maintaining confidentiality, highly trustworthy
• Demonstrated effective communication skills (verbal and written) with all levels of management
• Excellent technical skills and abilities, proficient in MS Office products

Salary:

$55,000 - $65,000

Agency Information: